Using your monthly action plan as your anchor, it’s now time to explore how you can map out a weekly plan in your business. Out of all of the steps in this course, I’ve found that how we weekly plan in our creative works and lives is how we can truly build a more joyful daily grind along the way. How spend our days is ultimately how we spend our lives, and by approaching each workweek with intention we’re able to decide how to navigate each day instead of feeling scattered and lost along the way.
On a practical note, I always encourage clients to carve out time to weekly plan before Monday rolls around. Whenever you have some time between Friday-Sunday, you’re then able to pre-plan for the brand new week ahead without the madness of Monday’s taking over before you get a chance to map out your week.
Your weekly master to-do list
Using your monthly master to-do list as your jumping off point, the best way to start planning a week is to spend some time with your master to-do list for week. By getting it down on paper, seeing what needs to be done, and having a list not just for work tasks but for life tasks too, means that you can prioritise what you want to for the next 7 days ahead to come.
Never be afraid to put self-care and personal development on your weekly master to-do list too. Myself and my clients often put exercise, reading, time with loved ones, reflection, and downtime on our to-do lists alongside all of our business tasks too.
Outlining core intentions/areas of focus for the week
Just like you did for your monthly plan, it’s time to outline some core intentions and areas of focus for the week. I tend to go for a maximum of 3 - that way I have enough to keep me focused on throughout the week, but not too much that I’m scattered too thin. To outline yours, ask yourself:
- At the end of this week, what do I want to have made happen in my business?
- What do I want to prioritise this week so I can show up in my creative work and life and a way that feels good and is productive?
- Is there anything I need to honour in my life this week and make space for?
- What projects, deadlines, or tasks need my full focus this week?
See what comes up for you and over time you’ll get into a habit of intuitively knowing what the best areas of focus are for you each week - by listening to yourself and staying in tune with your creative work and life along the way.
It’s okay to repeat areas of focus too. For example, every single week (unless it’s a week off from my coaching practice) my first area of focus is always:
- Focus on my clients and enjoy the work we do together. Be present, show up fully and wholeheartedly, and hold space so they can move forward in the best way for them.
My other two may change from week to week - though I’ve had months where they’ve been the same each week if I’m diving deep into a certain project or area of growth or development in my life - and I’m never afraid to include a more lifestyle related area of focus each week. For example, on an extra busy week one of my intentions may be:
- Find moments of rest throughout this busy week and take care of myself while I’m making things happen
Instead of worrying about what your areas of focus says about you as a business owner and creative, just give yourself permission to outline what will best serve you in your work and life in the week ahead to come.
Map out how you want to spend your days
To plan out the nitty gritty of your workweek, the best place to start is to just map out how exactly you want to spend your days. For example, a typical week for me may look like:
- Monday: Content Creation
- Tuesday: Day Off
- Wednesday: Clients
- Thursday: Clients
- Friday: Personal Development
- Saturday: Clients
- Sunday: Day Off
Depending on how you work best - you may like to batch out just one focus for each day, or you may prefer to split the day in two and focus on different areas of your business throughout the day - mapping out your days and deciding how you want to spend them in advance can give you some structure and focus to then actually find the freedom and joy you’re aching for throughout the week.
I also want to encourage you here to spread out your master to-do list throughout the week too - this means you can actually see how you’re going to be able to get everything done, and if you give yourself enough breathing room you should be able to respond to any unforeseen circumstances throughout the week that may need you to be a little flexible along the way too.
Daily schedules & mantras
Now that you know how you’re going to map out each day, the last part of this process is to outline your daily schedule and any mantras you want guiding you each day too. A process I really love and that my clients find helpful too is to carve out a little time before the end of each workday to map out the next one. Thanks to your weekly plan, you already know what the tasks are for the next day that you need to tackle, so all you need to do next is just schedule our how you actually want to spend the day.
Maybe you have some meetings or events already in the schedule, or maybe your day is wide open and can be used however you want to, but by deciding the night before how you may want to spend your morning, spread out your workload, make time for the other things in your life - like exercise, family responsibilities, time with friends - you’ll then be much more able to make it a reality the following day.
I like to map out my days by just outlining how I’m going to spend my AM, Afternoon, and PM. For example, a typical day for me may look like:
- One hour for self-development and reading
- Editing this week’s blog post
- Work from a coffee shop for an hour or so to break up the day (write blog posts, script podcast episodes, client emails)
- Head back home for some consult calls
- Switch off by 6pm
- Head out for dinner or have lazy night in
- Do yoga before bed
Somedays I just like to keep it completely open and flexible, but on the whole I’ve found a loose outline for the day really helps me to make the most out of the time I have available to me. Experiment with this yourself until you find the best routine and process for you.
And if you’re struggling to stay present, or you’re starting to feeling overwhelmed in your business, try setting some daily mantras to keep yourself centered and focused on your core goals and intentions for the week. I like to write these in my planner alongside my daily to-do list to keep them on my mind throughout the day.
Don’t forget to add in joy
The last point here is one I’m going to dig into more in Part 3, but when weekly planning never forget to add in the joy each day that you’re aching for in your business. Whether it’s an afternoon walk, or time to exercise, or time to hang out with your family and loved ones, or just time to yourself to read and listen to a podcast, remember to schedule in what matters most to you!
Next up we’re going to take everything you’ve discovered in Part 2 and turn it into an action plan to help you plan your time and energy intuitively in your business...